Create PO


Step 1: Access Momentus

  • Log in to Momentus from Parknet.

Step 2: Navigate to Purchase Orders

  • From the menu, select Purchase Orders and then click on Add Purchase Order.

Step 3: Enter Purchase Order Details

  • Add the PO Description and Required On Date.
  • Ensure you select the correct supplier. For example, if you are creating a purchase order for Officeworks, choose Officeworks IT: 51044113. If the PO has been approved but is under the wrong supplier, a new PO will need to be created.

Step 4: Upload Quote Document

  • Navigate to the bottom menu, select Documents and click on Add.
  • Select Import Document to upload your quote from the supplier.

Step 5: Modify Document Details

  • Change the Description and set the Heading to "Supplier Quote," then click Import.

Step 6: Add Purchase Order Items

  • Navigate to Purchase Order Items and click on Add.

Step 7: Enter Quote Items

  • Open your quote and enter all the items listed.

Important Notes for This Step:

  • Item Field: Make sure the correct category is selected, as each category allocates to a different IT budget.
  • Description Field: Enter the product description after selecting the item, as it will overwrite once you choose it.
  • Units: Enter the quantity of the product.
  • Unit Cost/Taxable (Exclusive/Inclusive): Double-check your quote to determine the correct unit cost. Click Save to save your entry.


Step 8: Verify Order Total

  • Double-check the order total to ensure it is the correct amount. Once the PO has been approved or issued and the total amount is incorrect, the Finance team may request you to raise a new PO for the price difference or recreate the PO.

Step 9: Approve the Purchase Order

  • If everything is correct, go to Review → Approve, then click OK to approve your PO.

Step 10: PO Status Update

  • Your PO status will now change to Awaiting Approval. The PO will be sent to the manager for approval. Once it is approved, the status will change to Approved for Issue.


Issue PO


Step 1: Navigate to Tools

  • Go to the Tools menu and select Issue.


Step 2: Select Issue Option

  • In the options, choose Issue Purchase Order and Email Report, then click OK.


Step 3: Send PO to Supplier via Email

  • A new window will pop up allowing you to send the PO via email to the supplier.
  • In the Select Email Template field, click Load ALL change the template to Purchase Order Email to Supplier.
  • Once the template is loaded, modify the email body. Replace "First name(5697)" with the actual supplier’s name.
  • Click Send, and the PO will be sent to the supplier via email. The PO status will update to Issued.



Close PO

Once you’ve received all items, follow these steps:


Step 1: Upload the Invoice

  • The invoice is usually sent to [email protected] or [email protected]. It will then be forwarded to you. If you don't receive it, check with the mailbox owner or contact the supplier to request a copy.
  • Go back to your PO, navigate to Documents > Add > Import Document, and upload the invoice.


  • Change the document Heading to "Supplier Invoice" and then import it.

Step 2: Receive

  • Go to the top menu and select Tools > Receive.

  • Tick all the items and click OK to confirm. The PO status will change to "Closed" and it will be sent to Finance for payment.


Step 3: Add a Due Date


  • Go to Notes and add a due date. This helps the Accounts Payable team track payment deadlines more easily. If the due date is not specified on the invoice, please add 30 days from the invoice issue date.