Managing Outlook Distribution Lists
What Is a Distribution List?
A Distribution List (also called a distribution group) is a group of email recipients that you can email all at once using a single address.
Who Can Manage a DL?
Typically:
Microsoft 365 Admins (via Microsoft 365 admin center or Exchange Admin Center)
Assigned Group Owners (if delegated permissions)
End users cannot edit DLs unless they’ve been assigned as owners.
✅ How to Manage a Distribution List (If You're the Owner)
If you're assigned as an owner, you can manage it via Outlook or Outlook on the Web:
In Outlook Desktop App:
Open Outlook.
Go to People (Contacts) view.
3. Search for the distribution list name.
4. Double-click to open it.
Click Edit Group.
5. Use:
Add to include a user.
Remove to delete a user.
Click Ok to Save & Close.
🔔 If you don’t see "Edit Group" you likely don’t have permission and need to ask IT or an Owner.